The Challenge
Manual Legal Hold Doesn't Scale — or Defend
Spreadsheet-based holds miss custodians, lose acknowledgements and expose organisations to spoliation claims. Modern matters need a system, not an email thread.
Missed Custodians
Departing employees, contractors and subsidiaries slip through spreadsheet-driven processes.
No Acknowledgement Proof
When it counts, you can't prove who received the hold, when, or that they understood their obligations.
Preservation Gaps
Auto-delete policies keep running because the hold never actually reached the systems where data lives.
How It Works
A Legal Hold System, Not a Spreadsheet
Structured intake, automated distribution, tracked acknowledgements, integrated preservation.
1
Matter Intake
Scope the hold, identify custodians and map the systems where relevant data lives.
2
Automated Notice
Send legally reviewed notices to custodians with tracked delivery and read receipts.
3
Acknowledge & Remind
Automated reminders and escalations until every custodian has acknowledged in writing.
4
Preserve & Report
Trigger in-place preservation in M365 / Google and produce audit-ready reports on demand.
Capabilities
Built for Defensibility
Every feature designed to survive challenges on the record.
Templated Notices
Legally reviewed templates tailored per matter type — employment, IP, regulatory, commercial.
In-Place Preservation
Native holds on M365 mailboxes, OneDrive, Teams, Google Vault and more.
Custodian Portal
Self-serve acknowledgement portal with attestations, questionnaires and interview scheduling.
Automated Reminders
Configurable reminder cadences with escalation to managers when custodians don't respond.
Live Compliance Dashboard
Real-time view of acknowledgement rates, outstanding custodians and preservation coverage.
Audit-Ready Reporting
Export a full defensibility report per matter — every notice, reminder, acknowledgement and preservation action.
Traditional vs Celeric
Retire the Legal Hold Spreadsheet
Aspect
Traditional
Celeric + AI
Notice distribution
Manual email blasts
Automated, tracked, per-matter
Acknowledgements
Chased via email
Self-serve portal + auto reminders
Preservation
Manual IT tickets
Native in-place holds triggered automatically
Reporting
Rebuild from inbox
One-click defensibility report
Departing employees
Often missed
HRIS-integrated custodian sync
Why Celeric
Outcomes for Legal & Compliance
Eliminate Spoliation Risk
Every custodian notified, every preservation action logged, every acknowledgement stored.
Save 80% of Paralegal Time
Automated reminders and reporting replace weeks of manual chasing per matter.
Faster Time-to-Hold
Issue a defensible hold in hours, not days — critical for TROs and regulatory requests.
Scale Across Matters
Manage hundreds of concurrent holds without adding headcount.
Who Uses It
Trusted by Legal Teams in Regulated Industries
From in-house corporate counsel to enforcement agencies, defensible legal hold is table stakes.
Law Firms
eDiscovery Built for How Modern Law Firms Actually Work
Corporate Legal
Bring Investigations In-House Without Ballooning Costs
Government
Support for Agencies, Enforcement Bodies and Public Sector Legal Teams
Financial Services
Speed, Scale and Security for Regulated Financial Institutions
Healthcare
HIPAA-Aware Discovery for Healthcare and Life Sciences
100%
Acknowledgement Tracking
80%
Paralegal Time Saved
<4 hrs
Avg. Time-to-Hold
0
Spoliation Findings
FAQ